Our client, a well-established property management company specialising in retail, industrial
and mixed-use property portfolios, is seeking an experienced Commercial Property
Manager. The successful candidate will be responsible for managing a portfolio of commercial
properties, ensuring optimal financial performance, compliance, tenant satisfaction, and efficient
facilities management.
Portfolio & Property Management
• Manage a portfolio of retail centres, industrial and mixed-use commercial properties.
• Build and maintain strong relationships with tenants, contractors, trustees, and service
providers.
• Oversee lease administration, renewals, tenant queries, and stakeholder
communication.
• Monitor rental collections, arrears management, and financial performance of the
portfolio.
• Prepare and present monthly management reports to property owners and stakeholders.
• Prepare and explain annual property budgets and monitor operational expenditure
(Opex) and capital expenditure (Capex).
• Manage and monitor property income, expenses, and quarterly financial projections.
• Obtain insurance quotations for property assets including building, fidelity, and public
liability insurance.
• Manage submission and follow-up of insurance claims.
• Obtain property and building valuations when required.
• Advise trustees/owners on relevant legislation, rules, and governance requirements.
Facilities & Maintenance Management
• Manage and coordinate day-to-day maintenance of commercial buildings and common
areas.
• Conduct regular building inspections and prepare inspection reports.
• Manage repairs and maintenance relating to electrical, mechanical, plumbing, fire
systems, and building structures.
• Ensure buildings maintain up-to-date compliance certifications in line with relevant
regulations.
• Source and vet contractors, obtain quotations, and manage service provider
agreements.
• Monitor contractor performance and service level agreements (SLAs).
• Coordinate maintenance schedules and respond to reactive maintenance issues.
• Supervise outsourced contractors and manage maintenance projects when required.
• Monitor building risks including security systems, CCTV, and structural concerns.
• Validate supplier invoices and obtain approvals for payments.
• Monitor maintenance budgets and ensure alignment with approved financial plans.
• Track maintenance expenditure and manage cost efficiencies.
• Work closely with property administrators to ensure accurate processing of invoices and
job cards.
• Minimum 5 years’ experience in Commercial Property Management or Facilities
Management.
• Proven experience managing retail centres, industrial and/or mixed-use property
portfolios.
• MDA Property Management Software experience is essential.
• Strong understanding of property financial management including budgeting, arrears
control, and expense management.
• Experience coordinating maintenance, contractors, and compliance requirements.
• Excellent administrative and reporting skills.
Preferred Qualifications
• Diploma or degree in Property Management, Real Estate, Facilities Management,
Finance, or related field.
• Knowledge of relevant property legislation and regulatory frameworks.
• Strong problem-solving and technical building management knowledge.
• Excellent communication and stakeholder management skills.
• Strong organisational and administrative abilities.
• Self-starter with the ability to work independently.
• Results-oriented with strong leadership and decision-making skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness to respond to urgent property matters when required.